Last updated:

May 1, 2020

VERS Standard is now superseded

As part of the Victorian Electronic Records Strategy (VERS), Public Record Office Victoria (PROV) originally issued a separate Standard with associated Specifications, available in two versions:

  • VERS Version 2: PROS 99/007 Management of Electronic Records Standard
  • VERS Version 3: PROS 15/03 Standard for the encapsulation of digital information

These Standards have now been incorporated into the new set of recordkeeping Standards

VERS Version 3 VEOs can now be constructed under the requirements of the new PROS 19/05 Create, Capture and Control Standard and its Specifications.

See the table at the bottom of this page for an outline of the new Standards and which VERS Standards and Specifications they have replaced.


Continued support for VERS Version 2 systems

Agencies that have implemented and configured a system in accordance with PROS 99/007 requirements — namely VERS Version 2 VEO creation — can continue to refer to the PROS 99/007 Standard and its associated Specifications and Advices for the life of the system.

PROV will continue to:

  • Accept digital record transfers in VERS Version 2 VEO format.
  • Test current commercial vendor products against the PROS 99/007 requirements until 30 June 2021. (After this time, PROV will only test vendor VEO creation validity for VERS Version 3 VEOs against PROS 19/05 requirements). 

Vendors may continue to self-certify versions of their current products against PROS 99/007 until 30 June 2025.

 

Mapping of old VERS Standard to new Standards

Superseded Standard New Standard / Resource
VERS Version 2: PROS 99/007
PROS 99/007 Management of Electronic Records Standard PROS 19/05 Create, Capture and Control Standard

PROS 99/007 S1 System Requirements for Preserving Electronic Records Specification

Recordkeeping Assessment Tool (RKAT), System Self-Assessment, forthcoming

PROS 19/04 Operational Management Standard

PROS 99/007 S2 VERS Metadata Scheme Specification

PROS 19/05 S2 Minimum Metadata Requirements Specification

PROS 19/05 S5 Adding Metadata Packages to VEOs Specificationfor software developers

PROS 99/007 S3 VERS Standard Electronic Record Format Specification PROS 19/05 S4 Constructing VEOs Specificationfor software developers
PROS 99/007 S4 VERS Long Term Preservation Formats Specification PROS 19/05 S3 Long Term Sustainable Formats Specification
PROS 99/007 S5 Export of Electronic Records to PROV Specification Online advice, Digital records transfer step-by-step
VERS Version 3: PROS 15/03
PROS 15/03 Standard for the encapsulation of digital information PROS 19/05 Create, Capture and Control Standard
PROS 15/03 S1 Constructing VERS Encapsulated Objects Specification

PROS 19/05 S4 Constructing VEOs Specificationfor software developers

Online advice, forthcoming

PROS 15/03 S2 Adding metadata to VEOs Specification

PROS 19/05 S5 Adding Metadata Packages to VEOs Specificationfor software developers

Online advice, forthcoming

PROS 15/03 S3 Long term preservation formats PROS 19/05 S3 Long Term Sustainable Formats Specification