Last updated:

November 16, 2018

Public Record Office Victoria (PROV) has hosted a number of Records Management Network (RMN) forum events.

Below is a breakdown of presentations delivered at past RMN forums.

 

RMN recap: 13 November 2018

Summary of presentation: Juliette Cox, Director, Knowledge, Privacy and Records at DET spoke about the various projects underway as part of their Records Reform Program. Read the presentation below.

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Summary of presentation: Michaela Hart, Senior Archivist at DHHS explains how they have been responding to the recordkeeping recommendations of the Royal Commission into Institutional Response to Child Sexual Abuse. Read the presentation below.

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Summary of presentation: Alison McNulty, Senior Manager Standards and Policy at PROV, outlines what PROV is doing to address Final Report recommendations and advice to agencies. View the presentation below. 

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More information on advice to agencies can be found here.

RMN recap: 17 October 2018

PROV's Program Manager for the Digital Archive, Owen O'Neill offered an overview of the changes underway to the back end architecture of PROV's digital archive.

 

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PROV's Co-ordinator, Communications and Online Engagement, Kate Follington, offered a sneak peek into the future of online ordering from PROV's website.

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PROV's Coordinator of Digital Transfer and Documentation, Elise Bradshaw offered step by step instructions for digital records transfer 

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PROV's Assessment and Policy Senior Analyst, Vanessa Lavars, offered insight into the work currently underway to update the record-keeping e-learning module. 

 

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PROV's Manager of Standards and Policy, Peter Francis introduced a new project to review Standards and Specifications set for Victorian public sector recordkeeping.

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PROV's Policy and Legislative Senior Officer, Ruth Braakhuis presented on the current review of the Public Records Act 1973 

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PROV's Manager, Standards & Policy, Peter Francis, offered a sneak peek at the soon-to-be-released Recordkeeping Assessment Tool (RKAT). 

 

 

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RMN recap: 30 May 2018

Summary of presentation: This presentation from Ruth Edge, Corporate Information Team Leader at Cardinia Shire, took the audience through Cardinia’s journey towards end-to-end digital recordkeeping.

Read the PDF presentation here.

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RMN Presentation 30 May 2018

 

Summary of presentation: This presentation from Joanne Boyd, Archives and Records Manager at Supreme Court of Victoria, gave us an insight into the considerations in moving to digital recordkeeping and the introduction of digital technologies into the courtroom and the backroom.

Read the PDF presentation here.

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RMN Presentation 30 May 2018

Other presentations delivered at the 30 May 2018 RMN forum included:

  • For the record, presented by Deborah Glass at the Ombudsman, which outlined the role that public records play in enabling proper investigation, and where incomplete, unreliable or missing records can frustrate them.
  • Service Victoria - how government is changing work to meet the digital age, presented by Helen Anstis, Executive Director Corporate at Service Victoria, which set out the agile and paperless philosophy that has guided the establishment and management of this new agency.
  • One Corporate Records Manager. 7000 staff. Five campuses, presented by Alan Kong, Manager Corporate Records at Western Health, which addressed some of the challenges in building relationships across a large distributed organisation and getting buy-in for key initiatives.

RMN recap: 15 November 2017

Summary of Presentation: This presentation from Amber Evangelista, Curator at the Victoria Police Museum detailed the history of women in policing in Victoria. Victoria Police and the Public Record Office Victoria share custodianship of a vast array of records created by Victoria Police from the 1850s onwards. Recently, records held at PROV provided a surprising insight into the history of women in policing, and led to some unexpected discoveries. These records are now on loan to Victoria Police Museum for the exhibition Agents of Change: celebrating 100 years of women in policing.

Read the PDF presentation here

Victoria Police Museum Presentation

 

Summary of presentation:  Pauline Diano is the Program Director for the Supreme Court of Victoria’s Digital Strategy. Ms Diano's presentation focused on the work she has done digitising the processes around records management (as part of a larger digitisation strategy) at the Supreme Court, the challenges she faced in doing so, and the outcomes to date.

Read the PDF presentation here

Supreme Court Presentation

Summary of presentation: This presentation on Blockchain technology was from David Israel, Director of Educational Innovation & Commercial Development, University of Melbourne.

RMN recap: 19 May 2017

Manager of Information and Records, Kara Krusche, and Information and Records Advisor, Patti Thyssen, discussed Department of Justice and Regulation's Records for Better Business Program: a department wide strategy to improve recordkeeping capabilities implemented in 2015. 

View a short video introduction about the program with Kara Krusche, Manager of Information and Records, Department of Justice and Regulation

(2 min) 

View the entire slide presentation (20 min)

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Former ward of the state (Victoria), author, historian and life member of CLAN (Care Leavers Australasia Network) Frank Golding presented on the importance of records to children in care. 

View a short video introduction to the subject with Frank Golding (2 min) View the entire presentation (22 min)
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Registrar Life Sciences, Sjoukje Vaartjes, of Melbourne Zoo, presented on the challenges of recordkeeping at zoos and the recent development of a global recordkeeping system now used by Melbourne Zoo. 

View this short video introduction by Sjoukje Vaartjes about her presentation (3 min)  View the entire presentation (32 Min)
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Other presentations delivered at the RMN forum included:

  • Improving the management of public records: a question of leadership, presented by Victorian Auditor-General Andrew Greaves which discussed the findings of the Managing Public Sector Records report.
  • Transitioning Government to digital records management, presented by Kate Steinfort from the Department of Premier and Cabinet's Enterprise Solutions Branch.

 

RMN recap: 14 Oct 2016

Summary of presentation: What are the challenges of integrating varying approaches to records and knowledge management, from the perspective of a client
facing business unit? Richard Vines explained how the new Knowledge Curation Tool makes available disparate and legacy data. 

Watch the video presentation here

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Summary of presentation: Juliette Cox presented the outcomes of the eduGate Extension Project. The key objectives of the program were: 

  • improve collaboration to support better decision making
  • enhance business processes
  • increase records compliance
  • support mobile working
  • connect people and information.

Watch the video presentation here

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Summary of presentation: This presentation from Alison Toohey and Jacinta Jubb explained how Wannon Water created a single point of 'truth' for their massive plans database. They discussed how they created a new searchable library database and prioritised metadata fields for plan registration.

Read the PowerPoint presentation here

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RMN recap: 6 May 2016

Summary of presentation: This presentation delivered by Sally Curtain, Tim Brown and Sheena Frost outlined how the largest municipality in Victoria transformed their information management regime from predominately paper-based to a digital environment. 

Watch the video presentation here

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Summary of presentation: This presentation delivered by Linda Tolson was about how Monash Health has been able to create better information management efficiencies. As the largest health provider in the state, Monash Health manages a vast array of records covering patients, clinical health, and business administration, including significant quantities of contracts and student practitioner records. Recordkeeping issues and challenges were identified, with the aim to have 70% of electronic documents stored in their EDRMS. This involved a TRIM and network drive migration, file mapping and sweeping out the DIRT – documents which were Duplicates, Irrelevant, Redundant and/or Trivial.

Read the PowerPoint presentation here

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Summary of presentation: Daniel Warren-Smith presented the company’s three main scanning solutions are pre-process, post-process, and legacy conversion. From here, five ‘lessons’ from digitisation with examples were shared with the audience. One such lesson was ‘The business case is never in the paper’, implying that paper based recordkeeping attracts high storage and access costs, and carries a degree of risk while potentially hindering the desired level of customer service. Another key lesson was ‘Simple solutions are best’. Daniel gave the example of a document conversion that Iron Mountain carried out involving 30,000 files, where the client had an overly onerous document classification in place; this had to be simplified for efficiency. Along with simplicity, another take home message was the advice to look at the process, rather than focusing on the technology to be used.

Read the PDF presentation here

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Summary of presentation: This presentation from Lyn Morgan highlighted how the Transport Accident Commission (TAC) audited their information management practices, and overcame barriers to eventually implement an electronic document and records management system (EDRMS). 

Watch the video presentation here

Read the PowerPoint presentation here

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Summary of presentation: This presentation delivered by Michelle Tolliday at the Victorian Auditor-General's Office (VAGO) described the 2009 Economic Development and Infrastructure (EDIC) Parliamentary Inquiry into Improving Access to Victorian Public Sector Information and Data and the subsequent 2015 VAGO report Access to Public Sector Information.

Watch the video presentation here

Read the PowerPoint presentation here

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RMN recap: 30 Oct 2015

Presented by: Andrew Waugh, Digital Records Technical Specialist

Watch the video presentation here

Read the PDF presentation here

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Presented by: Howard Quenault, Senior Manager, Government Recordkeeping

Read the PDF presentation here

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Presented by: Peter Francis, Assessment & Policy Senior Analyst

Watch the video presentation here

Read the PDF presentation here

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RMN recap: 22 May 2015

RMN recap: 19 March 2015

Presented by: Andrew Waugh, Digital Records Technical Specialist

Read the PowerPoint presentation here

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Presented by: Peter Francis, Assessment & Policy Senior Analyst

Watch the video presentation here

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RMN recap: 5 May 2014

Presented by: Richard Vinciullo, Manager, Government IP Policy

Read the PDF presentation here

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Presented by: Anita Parer, Consultant and Paul Cooper, Consultant

Read the PDF presentation here

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Presented by: Carolyn Olive, Secretary

Read the PDF presentation here

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Last updated 16 November 2018